Terminology plays a crucial role in maintaining consistency and accuracy in translation projects. Our platform provides a terminology tool that enhances the management and application of terminology through glossaries.

1. Boards: Organizing Terms
​ 1.1 Accessing the board
​2. Key Features of the Board
​ 2.1 Default Template for Terminology Board
​ 2.2 Board Lanes—Customizable Lanes
​ 2.3 Rules

3. How to Request a Concept
​4. Managing Your Terms on the Glossary Board
​ 4.1 Move terms between statuses
​ 4.2 Add term
​ 4.3 Edit Term
​ 4.4 Review History
​ 4.5 Bulk Move Terms
​5. Integration with Phrase
​ 5.1. Configs: Establish Bureau Works Access to Phrase
​ 5.2 Config Group: a connection between glossaries

In Bureau Works, you can manage your glossary updates in a designated section. Users with the appropriate permissions can create new concepts and request them as glossary terms. The terminology system will evaluate whether these suggestions are suitable. Let's review the process for this.

Before starting to create your requests using the Terminology Board, the following permissions are necessary:

Go to Settings > Account Settings > Business > Terminology Board

The Terminology Boar uses a kanban-style layout to represent the lifecycle of terms. Each lane corresponds to a specific status, making it easy to track terms from creation to approval.

Rename lanes to fit your workflow (e.g., change "In Progress" to "Pending").

Add extra "In Progress" lanes if needed.

Example: You can set up a board to track terms from creation to approval. For instance, start with "New," move terms to "Under Review," and finish at "Published."

The Terminology Board manages concepts within the Glossary, ensuring consistency and accuracy. Now that everything is in place, you can request new concepts either directly on the Glossary page or while working in the Editor. Remember, your Glossary needs to be fully set up; you can visit All About Glossaries. for more information.

To request a Concept in the Glossary, go to your Glossary, select Add Concept, and update two or more terms, then click on Request:

On your project, open the editor and select a word from the source segment:

Now select the +Add Item button, and the following will pop up:

You’ll have the option to either Publish it immediately or send it for Request. If you choose Request, the concept will be submitted to the Terminology Board for evaluation and approval.

By clicking Request, the concept will be moved to the 'New' lane on the Board in the Glossary.

We will see how we move terms in the next section.

To access the Board, go to the Context menu, open the Glossary, and select the Board tab.

Here you can:

Simply drag them into the desired lane.

To add a term, click on it and then select the '+' icon.

To proceed, you’ll need to complete the following fields on the page:

Ensure all fields are accurately completed for proper processing.

You can easily edit a term by clicking on it:

The same information to add a term will be shown here too. Additionally, you will be able to see the Review History

Keep track of all changes to a term, including the status changing, who made the update, and when.

You can view this history on Edit term:

Move multiple terms at once between languages or stages. A simple pop-up will guide you through selecting where the terms should go.

To confirm the bulk move, choose the target lanes and languages, include a message if necessary, and confirm.

To publish a term, select it, click on ACTIONS, then choose Move Selected Requests, select a target lane, and proceed to publish the term

You can also move terms between lines by dragging them into the desired lane.

After this, you will be able to see the published term in your glossary:

Easily integrate with Phrase for streamlined terminology synchronization. Navigate to Integrations and select Phrase:

To facilitate Bureau Works' access to Phrase's content, it is important to take the necessary steps. You can generate an access token in Phrase using your account credentials and share this token with Bureau Works. Alternatively, you have the option to provide your credentials to enable Bureau Works to connect with Phrase directly. Using the API token will help ensure a secure and effective integration between both platforms.

To facilitate a seamless integration between Bureau Works and Phrase glossaries, please consider defining a configuration group that encompasses the following elements:

You can utilize this integration to ensure that approved terminology in Bureau Works automatically syncs with the Phrase term base for current projects.